Cleaning invoice template
Cleaning work bills on rhythm: the same client, week after week, with the occasional deep clean or move-out job on top. The invoice that matches that rhythm lists each visit as a dated line — “Standard clean — Tue Jul 7” — so a month of service reads at a glance and disputes about “which weeks did you come?” never start. The builder below is preset for per-visit billing.
Your client list is also your route list — names, addresses, gate codes in the notes. That’s exactly the data a cleaning business shouldn’t type into some invoice site’s server. This page has no server: the PDF is built on your device and your drafts stay in your own browser.
Preset: per-visit cleaning invoice
How it works
- Open this page — the invoice builder is already set up for “Cleaning invoice template”.
- Fill in your details, the client, and your line items. The preview updates as you type.
- Everything is computed on your own device — totals, tax, the PDF itself. Nothing is uploaded.
- Click “Download PDF” and send the invoice to your client. Your details stay saved on this device for next time.
Pricing structures that invoice cleanly
Flat per-visit rates (sized by bedrooms/bathrooms or square footage) make the neatest invoices: quantity is the number of visits, the rate is the agreed price, and the month adds itself up. Hourly billing suits first cleans and one-offs where the scope is unknown — put the hours in the quantity column and the crew size in the description (“Deep clean — 2 cleaners × 4 hours” with quantity 8 at your per-cleaner-hour rate).
Extras — inside the oven, the fridge, windows, laundry — earn their own lines at menu prices rather than disappearing into a bigger number. It documents the upsell, and it trains clients that extras are add-ons, not favors that gradually become expectations.
Good to know
- Invoice residential clients right after the visit (or weekly), not monthly — small amounts collected often beat large amounts chased.
- A late-cancellation or lockout fee only works if it was agreed in advance; put it in your service agreement, then let the invoice reference it (“Lockout fee per service agreement — Jul 14”).
- House-cleaning services are taxable in a number of US states (building/janitorial services are a commonly-taxed category) — check your state’s rules on our sales-tax guide before quoting “tax included”.
Frequently asked questions
One monthly invoice or per-visit invoices for recurring clients?
For homes: a weekly or biweekly invoice keeps amounts small and payment prompt. For offices: one monthly invoice listing every dated visit matches how businesses process bills. Either way each visit is its own line — one “Cleaning — July” blob is where billing disputes are born.
Should I charge for cleaning supplies?
Most solo cleaners fold standard supplies into the rate — clients dislike a $4.50 line for spray. Bill separately only when a job needs something unusual (specialty floor products, a carpet machine rental), as its own line at cost. If the client insists on their own products, that’s worth a note on the invoice too, since it affects what you can guarantee.
What if a client says a visit never happened?
The dated line on the invoice is your first defense; a simple visit log (time in/out, even as photos in your phone) is the second. This is the practical reason per-visit lines beat monthly lump sums — you’re never arguing about a month, only about a Tuesday.